This privacy notice relates to the personal data processed by the Office of the Rt. Hon Priti Patel MP, Member of Parliament for Witham, in relation to casework and policy enquiries.

Who are we?

The Rt. Hon Priti Patel MP is the data controller.

The Rt. Hon Priti Patel MP employs staff in her Parliamentary Office to collect and process data on her behalf.

The Office discharges the duties and functions of an elected Member of Parliament. As part of this work, we conduct constituency casework and respond to policy enquiries, for which we must process personal data of constituents.

The Data Controller and the Office can be contacted directly via the following methods:

Email: WithamMP@parliament.uk

Telephone: 0207 219 3528

Post: Rt. Hon Priti Patel MP, House of Commons, London, SW1A 0AA

 

What personal data will you collect and process?

The personal data we collect and process on you is:

Personal Data Type Source
Full Name Electoral Roll or given directly by data subject
Full Postal Address Electoral Roll or given directly by data subject
Electoral Roll Number Electoral Roll
Email Address Given directly by data subject
Telephone Numbers Given directly by data subject
National Insurance Number Given directly by data subject
NHS Number Given directly by data subject
Third Party Reference Numbers (e.g. HMRC, DWP, Local Authorities) Given directly by data subject
Passport Number and Visa/Immigration Reference Numbers Given directly by data subject
Date of Birth Given directly by data subject

 

The special categories of personal data we may collect/process about you are:

  • Racial and ethnic origin
  • Political opinion
  • Religious beliefs and philosophical beliefs
  • Trade union membership
  • Health data (including physical and mental health)
  • Sexual orientation

How do we process data?

Our primary legal basis for processing personal data is in the public interest, specifically the exercising of authority as an elected Member of the UK Parliament. However, in instances where this lawful basis is not sufficient and explicit consent is required, a member of the Office will contact you to establish your consent. In rare cases, we may also process data under the lawful basis of legitimate interest.

In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose and does not constitute an invasion of your privacy.

Will we share your data with anyone else?

The Office, in exercising the authority of an elected Member of Parliament, may pass on your personal data to third parties to assist with your enquiry. The following third parties for the following purposes as part of the processing activities:

Third Party Purpose Safeguards in Place
Local Authorities such as:

 

·         Essex County Council

·         Braintree District Council

·         Maldon District Council

·         Colchester Borough Council

·         Town and Parish Councils

 

·         Council Tax

·         Leisure Facilities

·         Licensing

·         Planning

·         Schooling

·         Social Security

·         Social Services

·         Roads and Highways

·         Waste Management and Recycling

 

 

·         Dedicated correspondence managers / Senior Officers / Cabinet members in place at the local authorities.

 

Government Departments/Agencies  

·         Immigration/Visas

·         Personal or Business Taxation

·         Policy

·         Social Security

 

·         Dedicated correspondence managers in place at Departments / Agencies.

 

Healthcare Providers ·         Patient Experience
Private Companies ·         Customer Experience

 

Data Retention

The Office of the Rt. Hon Priti Patel MP will hold data for no longer than the period for which Ms Patel is elected as a Member of Parliament for Witham. Casework and policy queries are often revisited to provide the best service and representation for constituents, from whom we may continue to receive correspondence. Therefore, we feel it is reasonable for an elected representative to hold personal data for the duration of the time they are elected as a Member of Parliament.

Your rights as a data subject

At any point while the Office is in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification– you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effected of automated processing or profiling.
  • Right to judicial review: in the event that the Office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.

Accessing your data

At your request, the Office can confirm what information we hold about you and how it is processed. Please see the Subject Access Request Policy for information about how you would go about this.

Complaints

In the event you wish to complain about how your personal data is being processed by the Office, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in their capacity as the UK’s supervisory authority. The ICOs contact details can be found via the following link: https://ico.org.uk/global/contact-us/.